Waiting for a flight permit approval can feel like waiting for a call that never comes. You refresh your inbox, check your messages, and wonder, Is it approved yet or still sitting in a queue somewhere?
That’s exactly why knowing how to track the status of your overflight or landing permit application is essential. Whether you handle one aircraft or an entire fleet, staying informed saves you time, money, and frustration.
Let’s walk through how you can stop guessing and start tracking with confidence.
Why Tracking is Critical for Your Flight Schedule?
Here’s the truth: a pending permit can ground your entire operation.
And we’re not talking about minor delays. We’re talking about holding back a multi-million dollar aircraft because one document hasn’t cleared. Every minute lost means fuel wasted, missed slots, and anxious passengers waiting for answers.
Last-minute surprises? They cause chaos, flight delays, rescheduling headaches, and unhappy clients who might start looking elsewhere. So, tracking your overflight or landing permit application status isn’t just about curiosity. It’s about control.
Where to Look for Your Permit Status?
You’ve submitted your permit. Now what? Let’s see where you can check for updates, and what challenges each method brings.
1- Official Channels (And Their Limits)
Civil Aviation Authority (CAA) Websites:
Some CAAs have online portals where you can log in and see your landing permit application status. These are helpful but far from universal. Many countries still rely on manual systems that don’t update in real time.
Email Inquiries:
You can send an email to the CAA asking for your overflight permit application status, but be ready to wait. Some offices reply quickly; others take days, or never reply at all.
2- The Human Factor
Phone Calls:
Calling the CAA directly can sometimes speed things up, but expect busy lines or language barriers. If your call gets through, make sure you have your reference number ready.
Local Agents:
In countries where online tracking isn’t available, local agents are your best allies. They can visit the aviation office in person, check your overflight or landing permit application, and give you updates faster than an email ever could.
Pinpoint Problems & Your Action Plan
Let’s face it, delays happen. What matters is knowing what they mean and how to react. Here’s how to spot the problem and fix it fast.
- Pinpoint: You applied but have received no confirmation
Action Needed: Always get a submission reference number. If you don’t have one, your application is practically invisible. Contact the authority or your handler and ask for proof of receipt. If they can’t find it, resubmit immediately.
- Pinpoint: The official website says “Processing,” but your flight is in six hours.
Action Needed: Don’t wait. Escalate. Call your handler and ask for a direct contact at the CAA. You need a clear “Approved” or “Denied” answer, nothing in between. Having that connection can save your flight.
- Pinpoint: You’re tracking ten different permits for one route, and it’s overwhelming.
Action Needed: Simplify. Use a single-point tracking service. One company can manage all permits for you and provide a consolidated status report. That means fewer emails, fewer calls, and fewer surprises.
Decoding the Status Messages
Every status update tells a story. Here’s how to read between the lines.
- “Received” Your application is in the queue but has not yet been reviewed. Sit tight, but don’t assume it’s being processed.
- “Under Process” or “Processing” Someone’s working on it. This is the most common stage, and the one that causes the most stress. Be ready to follow up if the timing gets tight.
- “Approved” Good news! You’re clear to fly. Download the permit document immediately and verify that all flight details are correct.
- “Referred” or “On Hold” Something’s wrong. It could be missing information, an expired insurance certificate, or unclear routing. Fix the issue fast, or your application may lapse.
How AN Aviation Services Tracks for You?
This is where AN Aviation steps in to make your life easier.
We Use a Multi-Channel Approach:
Our operations team monitors your overflight and landing permit applications across all communication channels: online portals, direct CAA contact, and local agents. We don’t wait for updates; we ask for them.
We Provide Proactive Updates:
Instead of waiting for a surprise, you’ll receive timely notifications about your overflight or landing permit application status. Whether it’s “Received,” “Under Process,” or “Approved,” you’ll know exactly what’s happening, without chasing anyone.
We handle the coordination, communication, and confirmation, so you can focus on flight planning and client service.
What to Do When a Permit is Delayed?
Even with the best systems, delays can still happen. That’s why it pays to stay prepared.
Our Emergency Checklist
Step 1: Contact your handler or agent immediately. Don’t assume they already know.
Step 2: Be ready to pay an “urgent fee” if that option exists. Many CAAs allow this for last-minute clearances.
Step 3: Have a backup flight plan ready. Whether it’s rerouting or adjusting times, preparation is your safety net.
How to Politely Escalate
There’s a right way to push for answers without creating friction.
- Timing: Wait until it’s truly urgent, like within six hours of departure. Escalating too early may slow the process.
- Information: Always have your reference number, flight details, and application date ready. This helps the officer locate your case fast.
- Tone: Stay polite and professional. Courtesy often gets faster results than pressure.
Staying on top of your overflight or landing permit application status isn’t just about paperwork. It’s about keeping your operations smooth, efficient, and professional. And with AN Aviation, you don’t have to guess; you’ll always know.
FAQ
How long does “Under Process” usually take?
It depends on the country. Some approve within hours, others take a full day or longer.
What should I do if the status hasn’t changed for days?
Follow up through multiple channels: email, phone, or your local agent. Don’t wait passively.
Which countries have the best online tracking systems?
Regions like the UAE and Singapore offer reliable digital tracking, but many African and Asian CAAs still rely on manual updates.
Are there automated alerts for status changes?
A few CAAs provide email alerts, but most don’t. Using a company that tracks manually ensures you never miss an update.
How can I get proof that my application was submitted?
Ask for an acknowledgment email or reference number. Without it, you can’t track or escalate.
What is the difference between “Referred” and “Rejected”?
“Referred” means your file needs clarification or more documents. “Rejected” means the request was denied and must be resubmitted.